Information for Visiting Scientists

Visits are often planned around available housing. Things to consider are how many persons are in your team and the type of rooms you will be booking. We will do our best to meet your preference but specific room types are not guaranteed. To inquire about availability, please submit the Visiting Scientist Application Form and our reservations manager will reach out to confirm availability.

Accommodations and rates are shown at the bottom of this page.

Will you need laboratory space or equipment during your visit? Please note the facilities on site to help plan your needs: 

Molecular Lab - $100/day

• Shared space

Wet bench - $250/week per bench 

• Minimum one week
• Maximum 4 benches

Environmental Room - $161/per day

• Climate controlled

If you have questions please contact [email protected]. 

To plan your budget please review the Fee Schedule which has a breakdown of costs for rooms, labs, boats, and equipment. 

Visiting Scientist Fee Schedule

Once you have planned the logistics of your visit, please submit the Visiting Scientist Application Form. 

Visiting Scientist Application Form

After your application is accepted you will be sent a waiver package to complete. You can review details of this package below. 

Medical / Health Insurance

• Participants must have valid accident/illness insurance for their stay.
• Individuals pay medical costs upfront and claim reimbursement through their own insurance.
• ASU BIOS does not handle medical billing or claims.

Media Release

• ASU BIOS may use photos, video, and audio from programs for educational outreach.
• Media may appear on the website, social channels, and promotional materials.
• Participants waive rights to review, approve, or receive compensation for media use.

Behavior Expectations

• Respectful, safe conduct is required at all times.
• Alcohol restrictions apply; alcohol is not allowed in labs, teaching spaces, library, or aboard R/V Atlantic Explorer.
• Quiet hours: 11pm - 7am.
• Restricted areas require permission for access (labs, boats, workshops, roofs).
• Serious misconduct — harassment, abuse, theft, law violations, or scientific fraud — will result in immediate dismissal.

Drug‑Free Policy

• ASU BIOS is a drug‑free workplace under federal regulations.
• Illegal drug use, possession, or distribution is prohibited on all ASU BIOS property and vessels.
• Violations may result in removal from the program.
• Drug‑related workplace convictions must be reported promptly.

Liability Waiver

• Participation in ASU BIOS activities involves inherent risks, including injury, illness, property damage and environmental hazards.
• Activities may include research, diving, snorkeling, transportation, laboratory work, recreation, and other program‑related experiences.
• Participants accept full responsibility for evaluating and managing these risks.
• All Bermuda Government and CDC safety guidelines must be followed.
• ASU BIOS may suspend, modify, or cancel activities at any time for safety or compliance reasons.
• Participants confirm they are in good health and have adequate medical/travel insurance.
• By signing, participants release ASU BIOS from liability, agree not to pursue legal claims, and agree to indemnify ASU BIOS for any claims arising from their participation.
• If any part of the agreement is deemed unenforceable, the remainder remains valid.